Secretary to GM 总经理秘书

Duties and Responsibilities工作职责

Reports directly to and communicates with the General Manager on all administrative matters

直接向总经理汇报和交流所有行政工作方面的事宜。

Maintains the utmost confidentiality and discretion when handling business affairs

在处理业务时最大限度的保守机密并小心谨慎。

Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate

必要时配合，协调各部门领导和其它部门的秘书的工作并与他们进行沟通。

Supervises the work of the Executive Office staff

监督行政办公室员工的工作。

Day-to-day secretarial work to include typing, filing, faxes and telephone etc.

日常文秘工作包括打字，整理文件，传真和接听电话等。

Distribution of memos, letters and other information etc.

分发备忘录，信件和其它信息等。

Arranging internal / external appointments

安排内外会见。

Handling reservation as requested

必要时预订客房。

Translating incoming letters, documents, articles by request

必要时翻译来信，文件和文章。

Provides pertinent information on socio-political matters

针对社会政治问题提供相关信息。

Storing and keeping all confidential information

保存和保守所有保密信息。

Preparing monthly operational results for meetings with other hotels

为与其它酒店的会议准备月度运营结果报告。

Taking minutes of Department Heads /Ex.Com meeting as requested

需要时为部门领导会议和行政委员会会议作会议记录。

Required Skills –

技能要求

Proficient in the use of Microsoft Office

精通微软办公软件

Ability to type 45 WPM

每分钟的打字速度为45个字

Good communications and writing skills

良好的沟通和写作技能

Tasks and Project Management

具有工作和项目的管理能力



Qualifications –

学历

Diploma in Business or Secretarial Study

具有商业或文秘的大专学历



Experience –

经验

3 years of secretarial experience, or an equivalent combination of education and experience

3年文秘工作经验，或具有与此相当的教育与工作经验结合的背景