Accounts Payable Analyst

Role Purpose

Provide administrative support to facilitate financial analysis and reporting. Assist with research components of larger projects to facilitate forecasting, quarterly reviews, budgeting and operational decision-making activities.

• Invoice Processing: Receiving, reviewing, and recording supplier invoices to ensure they match purchase orders and receipts.
• Payment Processing: Scheduling and issuing payments to vendors and suppliers within agreed terms, often through checks, electronic transfers, or other methods.
• Vendor Management: Maintaining accurate records of supplier contact details, payment terms, and account balances.
• Expense Tracking: Monitoring and categorizing expenses to help with budgeting and financial planning.
• Internal Controls: Ensuring proper authorization, fraud prevention, and compliance with company policies and regulations.
• Reconciliation: Matching AP ledger balances with vendor statements and the general ledger to ensure accuracy
• Run and distribute routine queries; and assist with research components of larger projects.
• Perform a variety of administrative support duties as assigned.
• Answer inquiries related to daily activities of work area, and act as a liaison between assigned work area and internal or external contacts to convey appropriate information.
• Compose clear and concise correspondence as requested or required.
• Copy, route and file appropriate documents in an accurate and timely manner.
• Identify and assist in planning for the acquisition of supplies, equipment, facilities and services necessary to maintain an efficient operation.
• Perform other support duties as assigned to facilitate the smooth operation of the assigned work area.
• Communication Handling: Answering phones, responding to emails, and managing correspondence both internally and externally.
• Support Services: Assisting departments with administrative support such as filing, copying, scanning, and distributing mail.

• Working knowledge of financial principles.
• Good computer skills to include utilization of databases/data warehouses.
• Good organizational and problem-solving skills.
• Good interpersonal and communications skills.

Please note that this is a hybrid position and requires going to the São Paulo office 2 to 3 times per week.