Finance & Business Support Asst. Manager II voco Goa

Administration

• Assists to ensure that the hotel hold all required licenses and permits to operate, all insurances as stipulated in management contract.

• Assist to review all proposed contracts for pricing and terms, ensuring that hotel’s interest comes first and is protected at all times.

• Assists to provide assistance to other operational departments in the definition, implementation and follow-up of improved control tools. 

• Assists to maintain close communication with third parties as owning company, public auditors, local authorities.

• Assists in oversee the Finance and Accounting department, ensuring that books, records and accounts maintained accurately and fairly reflect the transactions and dispositions of the assets of the company.

• Assists in devise and maintain a system of internal accounting control sufficient to ensure that transactions are executed in accordance with management’s general and specific authorization and in compliance with generally accepted accounting principles and country legislations. 

• Assists to review and certify any hotel internal/external financial reporting before their distribution and oversee the preparation of the hotel’s yearly operating budget.

• Follow up Audit.

Technical Responsibilities

• Assist in oversee and ensure the smooth running of accounting functions, in particular: 

• The timely preparation and release of monthly financial statements and other related reports and their accuracy, ensure corporate deadline are met.

• that all balance sheet accounts are fully reconciled on monthly basis and discrepancies timely identified and corrected, review and approve those reconciliations. 

• Assists in oversee and ensure the smooth running of Accounts Receivables and Credit, in particular: 

• That all accounts receivable balances and appropriate actions taken to collect overdue. 

• To regularly organize credit meeting with the participation of General Manager and all concerned head of department where all debtors’ balances are analysed.

• To oversee the maintenance of the Accounts Receivable sub-ledgers in creating new debtors’ codes or updating credit limits. 

• The safeguard of all hotel cash and bank assets: to certify all monthly bank and credit card reconciliation, to ensure that all daily cash and cheque collection are duly verified and banked-in intact on a daily.

•  Assists in oversee and ensure the smooth running of the overall Cost Control functions, in particular: 

• The actual records of all inventories of the hotel with all variances being justified and corrected. 

• Food and beverage costing being recorded cost accurately

• Assists in oversee and ensure the smooth running of the purchasing functions, in particular that all procurement of goods and services are done in accordance with the hotel policies and procedures. 

• Assist in oversee and ensure the smooth running of the overall payroll and general administrative functions, in particular: 

• The accuracy of payroll calculation and payment.

• The strict respect of country tax legislation (preparation and tax filing). 

• Assists in oversee all legal and tax matters related to the hotel in liaison with consultants and local authorities.

• Assists in liaise with internal, external audits and audit.

• Assists to implements and maintains acceptable accounting practices and procedures.

• Assists in the review of operating equipment stores to avoid unnecessary/excessive purchases and to eliminate (or at least be aware) of obsolete slow-moving items.

• Assists in ensure the acquisition, write off of fixed assets is updated and recorded by owning party, including the control over existence of fixes assets i.e., liaise with owning party regarding physical asset count.

• Identifies training needs, develops formal training plans and conducts training sessions for accounting and operation staff in coordination with other departments.

• To review payroll register, payroll reconciliation and all report concern with payroll.

• Assists in oversee and ensure the smooth running of the hotel’s computer system.

• Meet with the Director of Finance and administration on a regular basis to communicate all accounting activities and results of the Finance department meeting or any other related issues.

It can be a physical role and although there are the usual meetings, briefings and of course reports to run, you will need to be on your feet some of the day out and about in the hotel, so fitness will be key for you, although reasonable adjustments will be made where we can. You will need to speak English for this specific role and looking at your next move, we would love it if you were multi-lingual, but it’s not essential just yet.