Senior Executive - Facilities

Role Purpose

This role requires functioning as a professional with responsibility for planning, coordination execution and management of various administrative activities for the organization with the help of subordinate staff.

Responsible for managing day to day activities (i.e. procurement, property management, food service, equipment, environmental health, fire safety and security and employee transport.) The employee works within general methods & procedures with exercising considerable independent judgment to select proper courses of action. The work requires knowledge of the policies, procedures, and regulations of administrative and departmental programs, and supervisory techniques, personnel policies, and procedures.

The person is required to work & be flexible for multiple shift timings.

Key Accountabilities

To ensure service provider/vendor delivers as per agreed SLAs, escalation of service issues, verification of invoices, explore and recommend new vendors for main and BCP office for various services/supplies ie office stationery, office maintenance, Equipment maintenance, Security and access system, Fire suppression and life safety devices.

Accomplishes results by communicating job expectations; planning, monitoring, coaching and disciplining employees, Identifying needs & suppliers for office needs; establishing policies, procedures, and work schedules.

Initiating, coordinating, and enforcing systems, policies, and procedures.

Event Management, organizing meeting/conference and ensure availability of miscellaneous requirements for employees.

To nominate for Emergency Response team, take part in trainings and perform assigned responsibilities during fire drills.

Liasioning and coordinating with building management services.

Ensures statutory compliances related to building, safety and security etc..

Improves efficiency, effectiveness and customer satisfaction of service quality by devising new applications; updating procedures; evaluating system results with users.

Preparing of periodic reports related to cost, budget, consumption/utilization etc.

Provide historic data, documentation and support audits etc.

Maintains professional and technical knowledge by attending educational workshops, benchmarking professional standards, reviewing professional publications and establishing personal networks.

Contributes to team effort by accomplishing related results as needed.

Key Skills & Experiences

Education

At least Bachelor's Degree in a relevant field of work or an equivalent combination of education and work related experience

Experience

2-3 years progressive work related experience in Administration background with some technical knowledge and understanding of working in computerized environment.

Material management will be preferred.

Technical Skills and Knowledge

Strong analytical and problem solving skills.

Ability to effectively adapt to rapidly changing technology and apply it to business needs.

Ability to work independently and within a team

Able to priorities tasks and workload to meet SLA goals.

Must be flexible and able to respond to short deadlines.

Demonstrates clear, concise and succinct communication skills including adapting both verbal and written communication.

Demonstrates effective verbal and written communication skills for the purpose of providing information to clients, vendors, senior management and staff